life-at-the-office

Discover the latest JLL articles on Life at the office

Life at the office

<h2>1. Finding the right balance between presenteeism and telework
</h2>To improve quality of life at work (QWL), it is necessary to learn from past years. And we have clearly seen it with the health crisis and the (admittedly forced) development of teleworking: presenteeism in the office as such no longer really makes sense. The home office has found its place in the daily lives of managers and employees. And even managed to question the usefulness of offices.However, at the same time, distance learning has shown some limitations, particularly in terms of collaborative work: more preparation, more tiring, less productive... That's why on-site meetings and interactions always appear to be effective.

In order to improve the quality of life at work, it is necessary to succeed in combining the effectiveness of teleworking with the relevance of collaborative work in real life, within offices. There is no single solution: each company must find the organization that&nbsp;best suits employees while promoting the performance of the structure.&nbsp;<h2>2. Alternative workspaces
</h2>In 2022, improving the quality of life at work requires the implementation of alternative workspaces. Standing desks, seats with bicycle pedals, sofas, quiet rooms... The idea is to offer your employees places that complement the traditional desks and chairs.

These alternative spaces give employees the opportunity to isolate themselves if they find the open space too noisy, to access cozy places for collaborative meetings or to avoid musculoskeletal disorders (MSDs) by changing their position. So many ways to relieve the body and mind of your employees during&nbsp;their working day, without affecting their productivity.&nbsp;<h2>3. Work outdoors
</h2>What if, in 2022, the sun became a lever for quality of life at work? Rather than constantly locked in offices, why not try to get some fresh air while working? A way to change the environment, to get out of the atmosphere of the offices that can be heavy for some and to free oneself a little from barrier gestures or distancing rules.

There are several possibilities to implement all this. This can simply take the form of a short break outside, but&nbsp;you can also imagine more distant outings. For example, organizing a team building event in a natural setting can be a very good idea. Or even schedule a meeting or brainstorming in a connected caravan. This is called the "Wildesk".
Still, a little novelty, especially enjoying the sun and fresh air, can only be positive to improve the quality of life at work.<h2>4. Take care of employees' health</h2>Improving the quality of life at work involves taking care of the health and vitality of employees. To do this, it is more effective to go through positive actions than to hold guilt-inducing speeches about junk food or the dangers of smoking, for example.&nbsp;Diet, lifestyle, sport, stress management: all these points deserve special attention and the implementation of actions or devices. This can be very simple, such as setting up a nap room where employees can rest after lunch and leave for a healthy afternoon.&nbsp;But other initiatives can do employees good and have a direct positive impact on the organization of work. Like what:● gym, yoga or medicine classes;● workshops to make lunchboxes to eat balanced dishes at lunch;● actions or support on the occasion of the month without alcohol or the month without tobacco, etc. &nbsp; <h2>5. Rethink the role of the manager</h2>Improving the quality of life at work is not just about employees' working conditions. It is also their degree of autonomy and involvement, the recognition they get in their work and communication and their relationships with their superiors.&nbsp;The quality of management is frequently singled out among the causes of ill-being at work. Manager-employee trust must be renewed and rethought. This is why it is necessary to detach oneself from a so-called "old-fashioned" management with long meetings, constant reporting, etc.&nbsp;The autonomy granted to employees is an important lever, and even more so since the health crisis and the rise of teleworking. The evolution of the managerial function also involves a role of driver, support and facilitator for future developments in work.

5 tips to improve quality of life at work in 2023

<div role="label">Behind the notion of quality of life at work are all the actions that improve working conditions and the well-being of employees, while ensuring the company's performance. Teleworking, alternative workspaces, outdoor work, employee health devices, the role of the manager: find 5 tips to improve the quality of life at work in 2023.</div>

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<h3>What is meant by the office of the future?</h3>Behind the concept of the office of the future lies the idea of the Smart Office, which literally means an "intelligent office." This mainly involves a space equipped with internet-connected devices that communicate with each other through a shared network.This "intelligent" system is capable of monitoring and analyzing a large amount of data, managing multiple actions, and improving working conditions in various aspects, including:<ul><li>Comfortable working conditions</li><li>Enhanced employee productivity</li><li>Automation of tasks considered secondary</li><li>Energy savings</li><li>Improved workplace security, and more. </li></ul><h3>Simplification of daily tasks</h3>The office of the future helps reduce time losses associated with certain seemingly simple and non-value-added daily tasks that can cause significant time wastage. This can include access to premises as well as the use of different workspaces.Regarding office access, currently, an employee needs to present a badge to enter the parking lot, premises, or secure areas of the site. The office of the future, for example, may feature connected badges with integrated access rights for their owners. The various doors can open without the employee having to take any action.In terms of managing different rooms and restrooms, sensors can be installed to determine if a room has been used or not during the day. The same applies to toilets, thanks to door opening sensors. This technology efficiently measures real-time room occupancy rates. Similarly, the cleaning staff can focus only on areas that have been used during the day, resulting in significant time and productivity savings.<h3>Improvement of the work environment</h3>Improving the quality of work life remains one of the main objectives of the office of the future. The support of connected devices and data applies not only to different workstations but also to enhancing the environment throughout the building.With thousands of sensors, data regarding temperature, air quality, or humidity levels can be processed in real-time. Based on this information, the office of the future can automatically make adjustments necessary for the well-being of employees. For example, maintaining a humidity level between 45% and 65% and a temperature of 21&deg;C. Additionally, the CO2 level can be analyzed, and if it is too high, the Smart Office can activate air ventilation in the offices.Beyond improving the quality of work life for employees, by calculating room occupancy rates, the office of the future enables energy savings. It can adjust energy usage based on actual needs, such as increasing heating or reducing lighting in unoccupied areas. <h3>Reducing constraints for employees</h3>Directly linked to work-life quality, the office of the future should have a positive impact on employees' well-being. This involves reducing stress and preventing physical risks in the workplace. Connected devices can also be integrated into furniture.In the near future, it is conceivable to have a device indicating to employees when it's time to change position&mdash;for example, alternating between sitting and standing at their desks, taking a short break, stretching, etc. Similarly, an intelligent desk can learn user preferences and adapt to provide personalized comfort that enhances productivity. In the same vein, the desk can change colors according to the employee's preferences. For instance, a red light indicating "Do not disturb" or blue to signify "On break."The office of the future should place employees at the center of the organization by facilitating their daily routines while preserving their well-being, allowing them to evolve and work with maximum efficiency.JLL supports you in the purchase or rental of your offices, business premises, warehouses, and shops throughout France. Contact our team to present your project and receive assistance in finding a property that suits your needs.

What will the office of the future look like?

How can we improve employee productivity while reducing technical and physical constraints? That is the main objective of what is called the "office of the future." This collection of connected devices aims to rethink working conditions to save time and increase productivity. Connected badges, room availability, adjusted temperatures and lighting, intelligent furniture&mdash;discover what the office of the future should look like.

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<h2>Responding to the physical and moral consequences of the crisis</h2>The regenerating office presents itself as a necessary response to the physical and moral fatigue of many employees. Indeed, according to a JLL study of &nbsp;3,000 employees worldwide, 42% of them no longer feel "energized" at work. An observation highlighted by the health crisis which, for the past two years, has disrupted daily work habits.The intensive practice of teleworking has generated physical and moral fatigue among employees, an increasing level of anxiety and a deterioration in social relations. On this point, nearly 7 out of 10 employees admit that they are unable to maintain qualitative interactions with their colleagues working from home.For many, remote work even generates the feeling that their involvement is not recognized at its fair value. Half of the employees surveyed feel that the time and effort spent on their company over the past 18 months has not been sufficiently recognized or rewarded.Beyond moral health, it is also the physical health of employees that is undermined. More than 6 out of 10 employees deplore the fact that they cannot find the time and energy to integrate health and well-being habits into their daily lives.As a result of all this, 4 out of 10 employees no longer consider their company as a good place to work, and 1 in 4 employees no longer project themselves into their company within 2 years.In this context, employers, as guarantors of employees' well-being, must take this issue to heart. The regenerating office stands out as a solution to promote quality of life at work through three pillars: mental health, physical health and the social dimension.&nbsp;<h2>How to set up a regenerating office?</h2>The regenerating office aims to create an inclusive, friendly work environment, where employees can flourish without ending their days exhausted, both physically and morally. The objective is simple: to create the conditions to promote well-being in the long term, taking into account the new reality of work dictated by the health crisis. A way to combine employee engagement and sustainable performance for the company.But how to set up a regenerating office? It is necessary to rethink the organization of work: places, schedules, meeting areas. It is therefore necessary to question the uses of the different spaces of the company taking into account the new specificities that have appeared with the health crisis. For example, what are the places that are little or poorly used? How to adapt the spaces taking into account the traffic of employees and their attendance? It is not uncommon today to see offices deserted on some days and very busy on others.As has been said, the regenerating office aims above all to increase well-being at work for all employees. To succeed in this transformation, it is relevant to involve employees. It is recommended to conduct a survey to understand the typical days of employees, according to their positions and responsibilities. It is also interesting to question and exchange with employees. A way to identify their working method, their way of interacting, the management of their rhythm and their energy.This exhaustive work makes it possible to understand in a precise way the path of employees in the professional environment, their expectations and needs. All this information is needed to develop a strategy and an action plan to set up a regenerating office that promotes the well-being of employees and the company's performance.&nbsp;

The regenerating office: a guarantee of well-being at work?

After two years of a health crisis that has transformed working methods, many employees deplore physical and moral fatigue. In this context, solutions must be found to improve the well-being of employees. This requires an internal transformation and an evolution towards a regenerating office where employees can evolve in a fulfilling environment.

The regenerating office : a guarantee of well-being at work?

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<h2>Which speaker to choose according to the objectives of his seminar?</h2>If you want to pass on a message to your employees, a specialized facilitator or speaker will meet your expectations. &nbsp;The animation of this type of event is at the heart of its business. He therefore knows how to make his interventions dynamic and interactive to improve communication and speaking within your company. The facilitator is, moreover, able to structure your seminar and able to manage the highlights, as well as the weak times.&nbsp;Your seminar can also aim to bring new skills to your employees.&nbsp;Learn new business techniques, learn about the economics of a particular sector or exploit all the functions of a computer tool... To discuss this type of theme, go to a specialist, expert in the field you want to address. He certainly knows his job and knows how to pass on his knowledge during a business seminar.&nbsp;If you want to focus your seminar on group cohesion and corporate culture, choose a "coach" speaker, recognized for his achievements in a different sector of activity than yours. It can be a sportsman, an artist, a chef... Its notoriety will make it attractive and legitimate in the eyes of your employees. Especially since, proficient in the seminar exercise, these coaches know how to compare their experience with the current business world. They will therefore be able to provide your employees with tools and working methods that are useful on a daily basis.&nbsp;<h2>What are the specificities of these stakeholders?</h2>As you will have understood, speaker, facilitator, business specialist and coach do not perform quite the same function. To choose the one that will optimally meet the objectives of your business seminar, find out about the specificities of each.&nbsp;<h3>Facilitators</h3>The facilitator is ideal to offer your employees the opportunity to exchange on their professional experiences and to share them with all their colleagues. This speaker also knows how to structure the exchange and distribute speaking time.&nbsp;Before the seminar, it is important to introduce him to your company and your employees, to inform him about the problems encountered and the objective.&nbsp;This information will allow him to prepare his intervention, in perfect adequacy with the profile of your company. &nbsp;In turn, this seminar will help strengthen your corporate culture.&nbsp;The host knows exactly how to capture the attention of his audience.&nbsp;He is not in the posture of the teacher who teaches passive students: he creates and fluidifies the exchange. &nbsp;This not only avoids boredom - the worst enemy of the business seminar - but also facilitates speaking, because the facilitator, thanks to his charisma, arouses sympathy and places his audience in a climate of trust.&nbsp;<h3>Business specialists</h3>A company seminar can include training or practical workshops, with a view to developing the skills of your employees. &nbsp;Choose a specialist in the field you want to tackle and make sure that their teaching offer perfectly meets the needs of your company.&nbsp;In a company, skills certainly come from employees, but new issues can emerge.&nbsp;A deepening is then necessary to normalize knowledge within the team. &nbsp;Whether they are uninitiated or knowledgeable, each of your employees can benefit from the intervention of a business specialist.&nbsp;Indeed, as a recognized expert in his sector of activity, the business specialist is an authority and enjoys legitimacy in the eyes of your colleagues. &nbsp;He also knows how to adapt to his audience and value each other's knowledge. This, by asking them questions or encouraging them to go further in their reflection.&nbsp;&nbsp;<h3>Coaches</h3>The term coach here overlaps several profiles. Your speaker at the company seminar can be a sportsman, the creator of a revolutionary application, or even an astronaut. It can also be a person with an atypical background, such as a traveler who went around the world with only a backpack and a compass.&nbsp;It is above all a question of presenting your employees with an inspiring personality, with a certain experience. &nbsp;This type of stakeholder compares his achievements with the activities of a company. He explains his journey, the difficulties encountered and how he managed to overcome them to carry out his project. Based on a powerful experience, his speech is all the more playful as it will not only succeed in captivating the audience, but also in carrying a strong and motivating message.

Speakers at the company seminar: how to choose them?

In order to select a speaker
consistent with your project, it is essential to define the objectives of your
seminar beforehand. Once the purpose of the event is clearly established, you
will know better which speaker to choose for your seminar to be a success.<o:p></o:p>

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<h2>What is the flex office?</h2>Flex as flexibility, office as desktop. The flex office brings us back to the notion of a flexible office. But what does it involve?<h4>Flex office vs desk sharing</h4>In companies, offices are rarely 100% occupied. Business travel, holidays, RTT, work stoppage: there are many reasons to leave an office vacant. And this is even more true since the generalization of teleworking in France.Faced with this situation, some companies have decided to provide smaller workspaces, but always adapted to the number of employees present at the same time. The offices are no longer assigned and everyone can change them from one day to the next. This is called desk sharing, or shared office.The flex office is different and goes further, because it is designed to adapt to the daily life of teams. To meet the needs inherent in the various tasks of employees, the flex office is based on a new layout of the premises.<h4>Adapted premises</h4>The flex office is not just about eliminating certain workstations and saving on square meters. It provides a response to another need: that of offering premises adapted to various work situations. If the open space is acclaimed by many companies, it is not always the ideal solution.Need to isolate yourself to make a confidential call or concentrate? Go to a closed box provided for this purpose. Need to bring teams together to take stock of a project? The meeting room is ideal, with its large table and television allowing even videoconferences. To take a break, the relaxation room, the kitchen or the terrace are the places to be preferred.The flex office makes it possible to adapt the premises to the constraints of each. It is therefore a key solution to facilitate the work of employees, and ultimately improve their well-being and productivity. <h2>The advantages of flex office</h2>The flex office offers many advantages, for employees and companies. Focus on the reasons to opt for the flex office.<h4>For employees</h4>As an employee, benefiting from premises allowing flex office is a real advantage. This allows :<ul><li>to have workspaces adapted to their needs (meeting room, open space, telephone box, break room, etc.);</li><li>to meet new people, to get to know colleagues better and therefore to work better together;</li><li>to promote teamwork and exchanges thanks to the many collaborative spaces available.<h4>For the company</h4>For a company, the flex office also has several advantages:</li><li>On the employer brand side, it highlights the modernity of the company and its concern to promote the well-being of its employees;</li><li>Fulfilled employees benefiting from adapted premises is also the guarantee of increased productivity;</li></ul>It is also a way to reduce real estate costs: by avoiding assigning one office per person, space can be saved. <h2>How to set up the flex office?</h2>For the implementation of the flex office to be a success in companies, it is necessary not to impose it overnight on employees. The implementation of the flex office must be done in stages to be successful.<h4>Lessons learned from teleworking during the Covid-19 epidemic</h4>The Covid-19 pandemic has really disrupted our work habits. Forced to work remotely, we had to adapt willy-nilly to this new way of working.But not all employees appreciated the home office. The home office is for some an intrusion of work into the private sphere, and the difficulties that go with it to respect one's work schedules at home. Remote work has shown the ability of employees to adapt, but it has also revealed the difficulties and limitations of teleworking for some.Two-thirds of French people enjoy alternating between work at the office and work at home and would like to be able to telework at least 1 day a week. But a third of employees refuse 100% teleworking. These statistics therefore illustrate the adaptability of employees but also their limits.<h4>Prepare for the transition to flex office</h4>Disrupting the work habits of your employees overnight without warning or consulting them may not be the best method to adopt. Going from a fixed and closed office to shared offices overnight can be a sudden change.To make the transition, it is important to warn employees that changes will occur. We must warn them of the physical transformations of the workspace and explain to them how this new organization will impact their daily lives. The work of human resources and managers upstream is important for this transition to take place smoothly. <h2>How to manage the flex office?</h2>The flex office requires rethinking the space. New arrangements and a new organization that promotes employee mobility are needed.<h4>Requirements for moving to flex office</h4>Employees are required to change their "workstation" from one day to the next of the week, or even within the same day. It is therefore essential that everyone benefits from equipment that is easy to transport. The laptop is therefore indispensable.A high-speed WiFi connection is also required so that you can be permanently connected without the need to connect with an ethernet cable. Finally, for an effective flex office, the premises must of course offer different spaces adapted to the work situations of employees.<h4>How does the flex office work on a daily basis?</h4>To set up the flex office, it is necessary that each employee has a dedicated storage space. Upon arrival, each employee simply has to fetch their laptop from their locker. Depending on the tasks he has to perform, his mood, his constraints, he can settle in the most appropriate space.&nbsp;

Flex office: what are its advantages, why choose it and how to manage it?

What if our workspaces had to be redesigned? Meeting room, open space, telephone box, relaxation room: the flex office rethinks the layout of the premises to adapt to different work situations. Find out everything you need to know about flex office, or when the premises adapt to the needs of employees.

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<h2>What is a CSR approach?</h2>Corporate Social Responsibility (CSR) &ndash; also known as Corporate Social Responsibility &ndash; refers to the integration of social, environmental and sustainable development issues by the company. CSR therefore allows the company to respond to the current problems of society, while improving its performance and meeting the expectations of all stakeholders: from employees to customers, suppliers and other partners.&nbsp;A CSR approach in companies is defined through three main axes:● Environmental: co-responsible markets, energy consumption reduction, waste management, greenhouse gas emission reduction&nbsp; , etc. ● Social: respect for employees' rights, improving quality between employees, combating discrimination, ensuring safety at work, etc.● Economic: customer/consumer satisfaction, introduction &nbsp;of fair pricing, promotion of short supply chains/local suppliers, transparency with investors, etc.&nbsp;Based on these axes, the company must therefore implement a CSR strategy in order to contribute to sustainable development issues, have a positive impact on society while remaining economically viable.&nbsp; <h2>Why implement a CSR approach?</h2>Implementing a CSR approach within your company has many benefits.&nbsp;<h4>Environmental impact</h4>As explained above, one of the major axes of CSR is to respond to sustainable development issues. A theme at the heart of our society today. A CSR policy allows the company to become aware of the consequences of its activity on the environment.&nbsp;It can thus identify the main impacts &ndash; waste generation, resource consumption, greenhouse gas emissions, etc. &ndash; and put in place a strategy to limit them and measure the results obtained.&nbsp;<h4>Cost reduction</h4>As a direct consequence of the implementation of the CSR approach, a reduction in energy and resource consumption logically leads to a reduction in costs for the company. A gain in profitability beyond the only environmental impact.&nbsp;<h4>Improving employee well-being</h4>Employees are generally sensitive to CSR initiatives. Like quality of life at work, it may be relevant to involve employees in the process of defining the CSR strategy in order to involve them. Collaborative work on economic, social and environmental issues will motivate employees, who are real actors of change in their company. And as we know, happy and involved employees are more committed and productive employees.&nbsp;<h4>A positive image of the company</h4>If this is not the main objective, a CSR policy is also very favorable for the image of the company. A responsible and committed brand enjoys the trust of its customers or consumers, and develops a strong identity.&nbsp;This is also felt in terms of attractiveness. Companies that have implemented CSR initiatives are more likely to attract applications from young graduates. You can therefore communicate &ndash; with measure &ndash; on all the actions put in place.&nbsp;Read also:<a href="https://olm-eu-uat.jll.com/en-be/blog/article/5-tips-to-improve-quality-of-life-at-work-in-2023"> 5 tips to improve the quality of life at work in 2023</a>&nbsp; <h2>5 steps to implement a CSR approach in companies</h2>Implementing an effective CSR approach within your company requires following certain steps.&nbsp;<h4>1. Appoint a project manager</h4>The first step to take before implementing a CSR approach in the company is to appoint a project manager. A responsibility that can even become a full-time position for large companies.&nbsp;Ideally, it is preferable to appoint an employee concerned and motivated by this mission, who gives great interest to the axes carried by CSR. In addition, the project manager must obviously know the company perfectly, but also master transversal management and have a great sense of communication and interpersonal skills to carry out his missions.&nbsp;<h4>2. Conduct an audit</h4>Another important step in the implementation of a CSR approach is to carry out a double audit. On the one hand, the situation of the company before the implementation of a strategy in order to target areas for improvement. On the other, an audit of the measures taken in similar companies.&nbsp;It is also essential to communicate about this project both internally with all employees, and externally, with customers, suppliers and partners.&nbsp;<h4>3. Visit the CSR Platform website</h4>To implement a CSR approach in companies, it can be interesting to be accompanied and advised. To do this, you can seek advice from the Chamber of Commerce and Industry (CCI).&nbsp;But it is also possible to visit the CSR Platform website &nbsp;proposed by the State since 2013. In particular, you will be able to get answers to your questions about the implementation of a CSR policy, and help for the construction of your project.&nbsp;<h4>4. Develop your strategy</h4>All the preliminary work will allow you to develop the most objective CSR strategy adapted to the situation and needs of the company in environmental, economic and social terms.&nbsp;This strategy will result in an action plan, ranked in order of priority, for example, and led by the project manager. It is important to define an allocated budget that will make it possible to define precisely the number of actions over the year and the pace at which they can be carried out.&nbsp;<h4>5. Use the Impact Platform</h4>Another site proposed by the State: the Impact platform. This service allows you to share the actions and results obtained as part of your CSR approach. A way to enhance your actions, to obtain, if necessary, support, and to demonstrate total transparency with regard to your employees, your customers and all your external partners.

How to implement a CSR approach in your company?

More and more companies want to get involved, among other things, in sustainable development issues. To do this, they set up a Corporate Social Responsibility policy, more commonly known as CSR. What is it? Why is it interesting to implement this strategy and, above all, how to implement it? Find out everything you need to know about the CSR approach in companies.

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What is acute meetingitis?&nbsp;Acute meetingitis is an ailment that is affecting more and more companies. But what does it exactly refer to?&nbsp;Definition of acute meetingitis&nbsp;Acute meetingitis refers to the systematic organization of work meetings that are not essential. It can involve hour-long meetings that could have been completed in 15 minutes, meetings without agendas, or meetings where nobody listens and everyone is glued to their computers.&nbsp;For many executives, meetings make up a significant part of their schedule. They are numerous, often recurring, not always necessary, and frequently counterproductive. Moreover, with the normalization of video meetings, the additional strain of video fatigue comes into play. So, how can we avoid this time-consuming and exhausting phenomenon for employees? And how can we regain productivity? Acute meeting overload in numbers&nbsp;According to a study on the anatomy of work conducted by the American team communication management application Asana, 129 hours per year are devoted to unproductive meetings.&nbsp;In addition to being avoidable, and even unnecessary, these meetings cause teams to fall behind. Indeed, 24% of employees surveyed believe that the proliferation of meetings leads to delays in their productivity. Faced with back-to-back meetings on their schedules, 1 in 2 employees admit to multitasking during meetings. This highlights the fact that there are too many meetings, the presence of certain individuals is not necessarily essential, and these appointments sometimes result in a waste of time.&nbsp;Also worth discovering: The 4 keys to work performance.&nbsp;Our 5 tips to avoid acute meeting overloadCounterproductive, time-consuming, exhausting, and delay-inducing: unnecessary meetings must be avoided, and those that do take place should be prepared for. Here are our tips to prevent acute meeting overload.&nbsp;Addressing specific issuesRegular meetings can be a trap. While some meetings are necessary to gain insight into production, debrief, or brainstorm, others that occur regularly can prove to be pointless. To address this, it is important to avoid scheduling meetings automatically. A meeting should serve a specific purpose. Therefore, it is unnecessary to gather every Monday or Thursday if it is not needed, there are no urgent topics to discuss, or there are no decisions that require team mobilization. It is better to skip an unnecessary meeting and allow employees to focus on their tasks. This will be beneficial for everyone's productivity.&nbsp;Only invite essential individualsAttending a meeting without being an active participant is frustrating and a waste of time for the employees. For businesses, it is also a loss because it affects employee productivity. To determine the essential people for a meeting, you only need to answer these two questions:- Is the person involved in the subject of the meeting?- Can the collaborator make decisions regarding the discussed topic?&nbsp;If the answer to both questions is yes, then the presence of that collaborator is justified.&nbsp;Allow time for everyone to prepare for the meetingTo make the meeting as efficient as possible, it is advisable to communicate the purpose of the meeting to the participants several days in advance. Be as precise as possible in the invitation or email. This way, all participants will have the same level of information on the D-day, but more importantly, they will have time to reflect on the subject and formulate proposals. Being proactiveThe meeting organizer should be able to propose, prior to the meeting, ideas for reflection or even solutions to the issues that will be addressed. The goal is to make the meeting more seamless and effective. Therefore, when faced with proposed solutions, participants only need to validate one of the options or suggest alternatives.&nbsp;Creating a meeting summaryAt the beginning of each meeting, it is important to designate a responsible person to take notes and create a summary. To ensure an effective meeting, it is essential to record the important points discussed, decisions made, and work strategies mentioned that need to be progressed upon.&nbsp;The meeting summary can also include assigning responsibilities for each task and scheduling the next progress update for each project. The summary also serves as a recap of the meeting that can be shared with absentees or individuals whose presence may not have been essential.&nbsp;JLL is here to support you...JLL is here to assist you with buying or leasing your offices, business premises, warehouses, and shops anywhere in Belgium. <a href="https://www.jll.be/fr/contactez-nous"><a href="https://www.jll.be/en/contact-us">Contact our team</a></a> to present your project to them.

5 tips to avoid falling into acute meetingitis

Acute meetingitis is increasingly affecting companies. Among the main victims of never-ending meetings, calls, and unproductive gatherings are executives. They spend nearly a third of their working time in meetings. Here are our 5 tips to avoid acute meetingitis.&nbsp;&nbsp;

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<h2>Before the move : Defining the needs</h2>This first step allows you to guide the decisions that will be made by clearly defining your office needs:Where will your offices be located, taking into account factors such as accessibility, visibility, proximity to your clients or competitors?What size of space is required based on both your current and future needs?What type of building will you prefer in terms of floor size, image, and technical performance?Lastly, do you want to buy or lease? In case of a lease, what is the desired lease term and what level of flexibility do you need? The budget should be defined, and all costs related to the fit-out clearly identified.<h3>Scan the market</h3>The selected real estate advisor will present you with a comprehensive selection of available properties on the market. Based on the information provided, you can choose the buildings you want to visit and, with their support, conduct your visits efficiently. <h3>Establish a shortlist of buildings for negotiation</h3>Based on the criteria specified during the needs definition, a qualitative analysis of the visited buildings will be conducted by your real estate advisor to then rank them in order of preference. It is useful to establish a layout study (block planning) for the top-ranked few buildings. <h3>Keys to conducting negotiations</h3>A Request for Proposal is sent to each of the owners of the selected buildings. Their response based on the various criteria outlined in step 1, as well as their financial proposal, is studied. After negotiating the financial and technical conditions, as well as the lease clauses, the lease agreement is drafted, finalized, and signed. <h3>After the move, it's time to consider fit-outs: time and budget constraints</h3>From the initial inventory to the completion of the works, the fit-outs need to be coordinated, taking into account time, budget, and quality constraints. The architect and/or designer, as well as the project manager, play an important role in ensuring the success of your project. <h3>The move, constraints, and obligations</h3>The coordination of your move should also take into account the obligations concerning the office space you are leaving. Moreover, by vacating your previous premises on time, you benefit financially! It is also essential not to forget certain formalities (change of address, etc.) to ensure a successful transfer. There you have it! Have you decided to move? Are you ready in your search for office space for rent in Brussels or Belgium, or do you have other issues to address ? <a href="https://www.jll.be/en/contact-us">Contact us !</a>

Moving to new workspaces in 6 steps

Packing boxes and dealing with administrative tasks can already be a headache in the private sphere... So when it's an entire company that is changing locations, the exercise becomes even more challenging to manage. By starting early enough and following all the key steps of a successful move, the situation is entirely achievable. In this article, we provide you with 6 tips to properly organize a successful business move.

Brussels

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Surface - Office

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Default - Default - Surface

Surface - Coworking

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DisclaimerJones Lang LaSalle (JLL), along with its various subsidiaries and entities, is a leading global company in corporate real estate advisory. We take the responsibility to rigorously protect the personal information entrusted to us.As a general rule, the information we collect about you enables us to process or respond to your request.We are committed to keeping the personal information entrusted to us with the appropriate level of security for as long as we deem necessary for any professional or legal reason. We will then securely and safely delete your data. At any time, you have the option to refine your communication preferences and unsubscribe.For more information on how JLL handles your personal data, please refer to our&nbsp;<a href="https://www.jll.be/en/privacy-statement" target="_blank">privacy statement</a>.

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