<h3>1. Before any relocation: &nbsp;Needs analysis&nbsp;</h3><p>This first stage makes it possible to guide decisions that will be made by clearly establishing your requirements in terms of office space:</p><ul><li>Where will your offices be located? Taking into account factors such as accessibility, visibility, proximity to clients or competitors.</li><li>What is the required surface area? Based both on your current requirements as well as future needs.</li><li>What type of property will you opt for? In terms of size of floor space, image and technical performance.</li><li>And finally,&nbsp;are you looking to buy or lease? With regard to leasing, what is the desired lease duration and what flexibility do you require? The budget must be established and all costs related to the fit out clearly identified.</li></ul><h3>2. Scan the market</h3><p>The real estate advisor you choose will present a comprehensive selection of properties available on the market. According to the information the advisor will provide, you can select the properties you wish to view and with their support, carry out your viewings in an effective manner.</p><h3>3. Establish a short list of properties for negotiation</h3><p>Based on the criteria specified in the&nbsp;needs analysis, a qualitative analysis of the properties viewed will be prepared by your property advisor to facilitate ranking the properties in order of preference. It is then useful to draw up a block planning on some of the best-ranked properties.</p><h3>4. Key elements for conducting negotiations</h3><p>A Request for Proposal is sent to each of the owners of the properties selected. Their responses according to the various criteria set out in step 1 as well as their financial proposals are examined. After negotiation of the financial and technical conditions as well as the terms of lease, the lease is then drafted, finalised and signed.</p><h3>5. After the move, now is the time to think about fitting out: the time and budget constraints</h3><p>From the initial schedule of condition through to acceptance of works, the fit out must be coordinated with consideration for time, budget and quality. The architect and/or designer as well as the project manager play an important role in ensuring the success of your project.</p><h3>6. Moving out, constraints and obligations</h3><p>The coordination of your relocation must also take into account the obligations relating to the office space you are leaving.<br />Moreover, by vacating your previous premises on a timely basis, you gain financially!</p><p>It is also crucial that you don&rsquo;t forget certain formalities (change of address, etc.) to ensure a successful transfer.</p><p>That&rsquo;s it? Have you decided to relocate? Are you ready to start your search for&nbsp;office space to rent in Luxembourg, or do you have other matters to resolve? Contact us!</p>

Relocating to new office space in 6 steps

Packing up boxes and handling the administrative processes can be a real headache when moving house... so when it comes to an entire company moving location, the exercise is even trickier to manage. But by starting things early and following all the key steps for a successful relocation, it&rsquo;s entirely achievable. In this article, we will set out our 6 top tips for organising a successful&nbsp;company relocation.<strong></strong>

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office

Office

<p>With more people splitting their work hours between home, the&nbsp;office&nbsp;and other locations, many&nbsp;workplaces&nbsp;are seeing peaks and troughs in employee numbers throughout the week, with different teams crossing paths less frequently than before.<br />It&rsquo;s now up to companies to find new ways to&nbsp;re-energise the office&nbsp;to make the commute feel worthwhile and support employees who may be battling feelings of isolation and disconnection.</p><p>&ldquo;The pandemic and&nbsp;remote working&nbsp;have impacted employees&rsquo; morale and energy, and how much they feel part of the company vision,&rdquo; says Flore Prad&egrave;re, Research Director, Global Work Dynamics at JLL.</p><p>JLL&rsquo;s Regenerative Workplace research found that 36 percent of employees feel they lack energy while working, while a quarter feel too exhausted by work and family life to take care of their health and wellbeing. A third even say their company is no longer a good place to work.<br />Yet good energy levels are intrinsic to employee engagement and motivation, driving creativity and innovation. &ldquo;Companies that support employee wellbeing see a definite payback, because people have the energy to go the extra mile,&rdquo; Prad&egrave;re adds.&nbsp;</p><h3>Energy to engage</h3><p>Although remote work has helped many employees achieve a better work-life balance, video meeting fatigue and longer workdays have also taken their toll.<br />A McKinsey survey of attitudes to post-pandemic work found that many employees now fear their work-life balance will suffer. Mental health is now a top priority and employee expectations that companies will support their wellbeing are growing.<br />&ldquo;People&rsquo;s priorities and their perceptions of work have changed, and companies now face new challenges in employee engagement,&rdquo; says Guzman de Yarza Blache, Head of EMEA Workplace Strategy at JLL. &ldquo;Companies need to manage the workforce differently, and a strong wellness program is critical. Without energy, productivity falls and it can impact talent retention.&rdquo;<br />Companies are taking note; common measures include making flexible hours that employees enjoyed with remote work a more permanent feature, along with providing more support for mental health issues such as stress, anxiety and depression, which often are hidden.<br />For example, consulting firm EY offers free therapy sessions to staff and their family, while meditation app Calm gives employees a wellness stipend to spend on things including gym memberships, therapy and nutrition.<br />Managerial training to handle mental health issues is also helping to build a culture of trust where employees feel confident in expressing problems and receiving help.&nbsp;<br />&ldquo;The role of managers is key in making sure people feel they can take the time they need for self-care and wellbeing, which is crucial for their energy,&rdquo; says Prad&egrave;re.<br />Elsewhere, other HR-driven initiatives are helping people to build new connections with colleagues. A renewed focus on mentorship programs and teambuilding activities can develop valuable workplace relationships that many employees felt were negatively impacted by remote work, while specialised onboarding for people who were hired during the pandemic is helping them feel part of the team.<br />&ldquo;These kinds of engineered social connections are essential &ndash; it helps recreate those water cooler moments where people spontaneously meet and chat, increasing their engagement with colleagues and the company culture,&rdquo; says Yarza Blache.</p><p>&nbsp;</p><p>Space dedicated to health and wellbeing also benefits energy levels, whether that&rsquo;s quiet rooms, fitness zones or break areas. &ldquo;Having a transition space where employees can switch off between different tasks and avoid back-to-back meetings helps people to recharge,&rdquo; says Prad&egrave;re. &rdquo;It also provides an opportunity for social experiences, which helps develop personal connections.&rdquo;<br />Dedicated space for showcasing the company story and its vision and accomplishments also reinforces company culture and motivates recent and long-time hires alike, notes Yarza Blache.<br />It&rsquo;s this sense of shared purpose and personal connection that today&rsquo;s companies need to fuel a new type of office buzz in the hybrid work era.<br />&ldquo;As work takes place in an increasingly digital environment, the physical office is more relevant than ever as the space which brings people together, whether they&rsquo;re employees or clients,&rdquo; Yarza Blache says. &ldquo;While people may spend less time there, the experience is more sophisticated, carefully designed to support a vibrant community and nurture sustainable, long-term performance.&rdquo;&nbsp;</p>

How companies are bringing a buzz back to office working

<p>New research further proves it impacts employee performance</p><p>In many companies, the office now feels different to pre-pandemic days.</p>

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vie-au-bureau

Future of work

<h3>In 2020, JLL signed the World Green Building Council&rsquo;s Net-Zero Carbon Buildings Commitment. What does this mean in reality ?</h3><p>We have pledged that our offices will be carbon neutral by 2030. We are talking about a stock of more than&nbsp;460 offices worldwide, or almost 500,000 square metres. In this regard, we are focusing on the energy performance of the buildings we occupy. JLL is increasingly opting for green certifications, energy efficiency measures and renewable energy sources.</p><h3>How does JLL integrate Paris Agreement targets into its global strategy ?</h3><p>The SBTi &ndash; Science Based Targets Initiative, a partnership between the Carbon Disclosure Project (CDP), the United Nations Global Compact, the World Resource Institute (WRI) and the World Wildlife Fund (WWF), considers the JLL approach to be both realistic and feasible. We have also been recognised as a Net-Zero Standard business: we are one of the world&rsquo;s first seven companies to be certified for our commitment to carbon neutrality. Having our approach validated by the SBTi is a very strong symbol of our commitment to sustainable development.</p><h3>Why has JLL chosen to commit itself so fully to sustainable development ?</h3><p>Our awareness of the role and impact of real estate on the climate was the main driver here. Real estate (construction and operation) accounts for 40% of greenhouse gas emissions.<br />It was therefore clear that JLL should play its part in this regard. Finally, new regulations bolster and even speed up efforts to engage us when it comes to this common cause. In order to assist our clients achieve compliance, we have expanded our range of services .</p><h3>How are you engaging with your clients as part of this ambitious policy ?</h3><p>We encourage them to aim for carbon neutrality because we believe that everyone has a role to play in meeting these massive objectives. Until five years ago, this topic was deemed to be of secondary importance and considered a passing trend. Driven by new regulations and environmental concerns, sustainability is now fully integrated into our supply chain, group strategy and client base.&nbsp;</p>

We shape the future of real estate for a better world

Through its ambitious policies, JLL is fully committed to a sustainable future, including developing initiatives that tend towards greener and more responsible real estate. We caught up with Marine Guiot, Head of CSR France &ndash; Belgium &ndash; Luxembourg to find out the latest.

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sustainability

Sustainability

<p>Some buildings are recycling water, while others are using energy-saving glass or implementing micro-climates based on employee preferences. Such features are not only critical to companies&rsquo; green goals, but are also important for attracting and retaining the eco-conscious.</p><p>&ldquo;Employees today are more motivated to work for a company that promotes a higher standard of living for its employees and the community,&rdquo; says Roddy Allan, Chief Research Officer, JLL Asia Pacific. &ldquo;Workers want action on sustainability, and they want their employers to support their goals.&rdquo;</p><p>This is especially true for younger employees. Up to 81 percent of workers aged 21 to 30 expect their company to follow sustainable business practices, and 70 percent of them would prefer to work for a sustainability leader, according to a&nbsp;<a href="https://www.jll.com.sg/en/trends-and-insights/research/sustainability-in-the-built-environment-an-employee-perspective" target="_blank">JLL survey</a>.</p><p>Here are five changes that companies have adopted to make their offices more sustainable.</p><h3>1. Bringing nature into the workplace</h3><p>Incorporating natural elements &mdash; such as natural lighting and ventilation, or green walls &mdash; has been proven to help reduce stress, increase attention spans, improve general wellbeing, and reduce energy costs. For instance, integrating natural light in indoor spaces has been found to reduce the need for artificial lighting and potentially&nbsp;<a href="https://www.futureofworkhub.info/explainers/2021/4/7/biophilic-design-and-the-workplace" rel="nofollow noopener" target="_blank">lower energy costs by up to 80 percent</a>.</p><p>Companies are designing offices with lush greenery as a key feature. In&nbsp;<a href="https://modonline.com/projects/citi-wealth-hub" rel="nofollow noopener" target="_blank">Citibank&rsquo;s Wealth Hub in Singapore</a>, for instance, the office is designed as a &ldquo;banking conservatory&rdquo; with garden meeting pods nestled amid shrubs and trees, instead of conventional meeting rooms.</p><p>Seven in 10 workers want employers to incorporate greenery such as indoor plants,&nbsp;<a href="https://www.jll.com.au/en/trends-and-insights/cities/why-green-rooftops-are-sprouting-around-the-world" target="_blank">green rooftops</a>&nbsp;and vertical gardens in the workplace, according to JLL. Property developer Guocoland&rsquo;s upcoming&nbsp;<a href="https://www.edgeprop.sg/property-news/guocoland-integrated-developments-place-maker" rel="nofollow noopener" target="_blank">Guoco Midtown mixed-use development</a>&nbsp;will see 3.8 hectares of greenery flowing through the property across 30 gardens with over 350 species of plants and trees.</p><h3>2. Recycling wastewater in office buildings</h3><p>The&nbsp;<a href="https://www.businesstimes.com.sg/real-estate/facing-severe-droughts-us-developers-seek-to-reuse-the-water-they-have" rel="nofollow noopener" target="_blank">Salesforce Tower in San Francisco</a>&nbsp;filters around 30,000 gallons of dirty water generated by the building and returns it as clean, non-potable water for use in toilets and drip irrigation. A&nbsp;<a href="https://www.globaltimes.cn/page/202106/1227259.shtml" rel="nofollow noopener" target="_blank">Cambodian resort development project</a>&nbsp;under construction will operate individual treatment plants within its office building, hotel, and carpark to recycle wastewater for farmland irrigation.</p><p>Six in 10 workers want universal adoption of 100 percent water recycling in offices, according to JLL. But it&rsquo;s not just about employee satisfaction. Recycling and conserving water also maximizes energy use and saves costs.</p><p>&ldquo;Recycling wastewater onsite lowers the costs associated with and the energy consumed for pumping and transporting water for treatment elsewhere,&rdquo; says Allan. &ldquo;More importantly, reusing the water within buildings also eases the pressure on water resources in cities.&rdquo;</p><h3>3. Installing smart windows</h3><p>Buildings are getting smarter&nbsp;<a href="https://www.us.jll.com/en/trends-and-insights/cities/5-ways-clean-tech-is-boosting-energy-efficiency-in-commercial-real-estate" target="_blank">with new technologies introduced</a>. U.S. manufacturer View produces glass that automatically monitors and adjusts its transparency to control the amount of light and heat permeating indoors.</p><p>These windows reduce the load on the building&rsquo;s heating, ventilation, and air-conditioning (HVAC) system, which lowers the overall energy output and leads to cost savings.</p><p>According to a Cornell University study, smart windows also offer significant health advantages such as reducing eyestrain by 51 percent and headaches by 63 percent.</p><h3>4. Using AI and IoT for energy conservation</h3><p>Using artificial intelligence (AI) and the Internet of Things (IoT) can also help drive overall efficiencies in energy consumption.</p><p>Take energy intelligence and automation firm&nbsp;<a href="https://lot.dhl.com/next-on-the-green-agenda-for-logistics-energy-efficient-warehouses/" rel="nofollow noopener" target="_blank">BeeBryte</a>. Its solution leverages AI and IoT to predict thermal needs in buildings based on weather conditions, building occupancy and business activity. Using this information, it automatically adjusts the HVAC setpoints in real time and saves up to 40 percent of energy costs while keeping temperatures within a predetermined range.</p><p>&ldquo;Buildings today have a whole plethora of systems for functions such as measuring air temperature, indoor air quality, traffic patterns, and space occupancy,&rdquo; says Jeremy Sheldon, Head of Leasing, Asia Pacific, JLL, during a virtual panel discussion on the&nbsp;<a href="https://www.jll.com.sg/en/campaign/the-future-of-real-estate/" target="_blank">Future of Workplaces</a>. &ldquo;We generate an enormous amount of data, but what&rsquo;s important is what we do with it and how we make more efficient decisions.&rdquo;</p><h3>5. Personalizing the workspace</h3><p>Spaces that give employees a level of personalization can further encourage energy savings.</p><p>In an experimental office housed within a&nbsp;<a href="https://www.bca.gov.sg/zeb/officeoffuture.html" rel="nofollow noopener" target="_blank">zero-energy building in Singapore</a>, a personalized cool fresh air supply duct with adjustable air volume is installed at each desk. This allows the surrounding air conditioning to be set at a lower air supply rate without compromising comfort for the desk occupant.</p><p>Similarly,&nbsp;<a href="https://office.mec.co.jp/en/concept/eco.html" rel="nofollow noopener" target="_blank">an eco-office concept by Mitsubishi</a>&nbsp;in Japan&rsquo;s Otemon Tower with next-generation personalized office air conditioning allows employees to control the aircon temperature for their individual desks.</p><p>&ldquo;Increasingly we will see businesses investing in sustainable real estate, leasing office spaces in green buildings, and embedding green features in their offices as part of their sustainability strategy,&rdquo; says Allan. &ldquo;Together, these changes will ultimately improve employee engagement and retention.&rdquo;</p>

5 ways companies are making offices more sustainable

The office is getting greener. Companies take action on their commitments to sustainability and net-zero carbon emissions.

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<p><strong>Meet&nbsp;Annick de Meel, Country Manager Fidentia Luxembourg</strong></p><h3>What choices were made when it came to designing the Le Buzz project in terms of promoting the well-being of its occupants ?</h3><p>Our aim was to create a &lsquo;smart&rsquo; cam&shy;pus where interaction and a sense of community would be encouraged both indoors and out, while at the same time offering a new approach to comfort and well-being. Buzz was therefore designed as a series of four buildings connected by footbridges. It also incorporates a restaurant and is surrounded by open spaces and nature, providing plenty of meeting places for its oc&shy;cupants and promoting biodiversity, all in accordance with the highest of environmental standards.</p><h3>Does Buzz bridge the gap between working life and a pleasant living space? How does the quality of the services available to occupants set it apart&nbsp;?</h3><p>Given that we work differently today than we did in the past, Buzz comprises a number of flexible, evolving and modular inte&shy;rior and exterior spaces that adapt to occupant needs. It has been designed to go beyond traditional functionalities in that its spaces can offer a range of services (concierge services, relaxation and sports rooms, car sharing, etc.) aimed at improving occupants&rsquo; lives.</p><h3>How does the design and location of Le Buzz fit into a sustainable property strategy?</h3><p>This BREEAM-certified campus is the first complex in Luxembourg to be designed on the basis of the SECO Comfort standard, which prioritises acoustic, hy&shy;grothermal and visual comfort and air quality for its occupants. Energy efficiency is monitored on a daily basis to ensure optimal performance, and energy is notably generated by photovoltaic panels. Water consumption is low, thanks to the rainwater recovery system, and soft mobility is encouraged, as the site is linked to the national network of cycle paths. There are also several railway stations, bus lines and P+R facilities located nearby, not forgetting the planned arrival of the tramway and new multimodal infrastructures in Leudelange by 2028</p>

Buzz: a ‘smart’ campus in Leudelange

If ever there were a development that was appropriately named it&rsquo;s Buzz. This highly innovative commercial complex was designed with one key idea in mind: a &ldquo;smart&rdquo; campus based on well-being, communication and comfort of its occupants.&nbsp;

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district

District

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<p><strong></strong></p><p><strong>Disclaimer</strong></p><p>Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Your access to and use of this Site is subject to the following&nbsp;<a href="https://www.jll.com/en-belux/terms-of-use" target="_blank">Terms of Use</a>.</p><p>We are committed to keeping the personal information entrusted to us, with the appropriate level of security, and as long as we deem it necessary for any professional or legal reason. We will then delete your data securely and safely. For more information on how JLL processes your personal data, please see our&nbsp;<a href="https://www.jll.com/en-belux/privacy-policy" target="_blank">Privacy Statement</a>.</p><p></p>

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